BACKGROUND CHECK WORKFLOWS
SMARTER BACKGROUND CHECKS FOREVERY ROLE.
Build role-based screening packages for employees, contractors, volunteers, vendors, and drivers. Varifox helps teams organize searches, verifications, candidate steps, and status visibility without forcing every role into the same package.
Available searches, turnaround times, and package options may vary by role, jurisdiction, source availability, and permissible purpose.
Build The Package Around The Role
A useful background check program starts with the responsibilities of the role, not a one-size-fits-all checklist. Varifox helps teams organize relevant searches, candidate steps, review points, and status visibility into a clearer workflow.
01 — Define the role
Define the role
Clarify the responsibilities, workplace context, and information relevant to the position.
02 — Select the package
Select the package
Choose appropriate searches and verifications based on the role, applicable requirements, and permissible purpose.
03 — Invite the candidate
Invite the candidate
Use a guided digital workflow to collect the information and authorization required for the selected process.
04 — Track and review
Track and review
Follow progress, identify pending steps, and review completed information through an organized workflow.
What A Background Check Workflow May Include
Package design should match the role, approved use case, and information your team is allowed to review.
Identity and address support
Help connect submitted identity details with relevant name and address history used in approved screening workflows.
Criminal search options
Configure county, state, and national criminal-search options based on package design, jurisdiction, and availability.
Registry and watchlist searches
Include applicable sex-offender registry, sanctions, or watchlist searches where appropriate for the selected workflow.
Employment and license verification
Add employment-history or professional-license verification for roles where those qualifications matter.
Motor vehicle reports
Include driving-record information for eligible driver and transportation-related roles.
Drug testing and role-based add-ons
Coordinate available testing or additional verification services when appropriate for the position and program.
Not every search belongs in every package. Availability and appropriateness vary by role, location, source, package, and permissible purpose.
What This Workflow Can Help With
Use these building blocks to prepare a package around the role, approved use case, and information your team is allowed to review.
Criminal search planning
Support package design for national, statewide, county-level, and manual search workflows where permitted.
Role-based packages
Build different screening paths for employees, contractors, volunteers, drivers, vendors, and regulated roles.
Status visibility
Help teams see invite progress, pending searches, review needs, and completed screening steps.
What Teams May Review
Review scope depends on the package, jurisdiction, applicant information, provider availability, and approved permissible purpose.
Nationwide and state context
Use broad search context as part of a configured screening workflow, with county or manual follow-up where appropriate.
County-level context
Plan courthouse and county-level search workflows for role-specific screening packages.
Watchlist and registry checks
Include watchlist, sanctions, and registry search context where relevant to the package and approved purpose.
Traffic and warrant context
For eligible workflows, teams may include traffic-related or warrant-related search context when available.
Common Use Cases
Employment hiring
Prepare background screening paths for role-based hiring workflows and internal review steps.
Vendor and contractor onboarding
Coordinate checks for third parties who work with customers, facilities, or sensitive operations.
Volunteer screening
Plan screening programs for community-facing, youth-facing, or residential program roles.
Driver workflows
Pair background checks with MVR or identity workflows for transportation and field-service roles.
How Varifox Helps
Prepare the package
Map the role, approved use case, consent path, and checks your team may need before launch.
Invite the applicant
Use a digital workflow to help collect candidate information and keep next steps organized.
Run configured checks
Coordinate searches and verifications based on the approved package and available data sources.
Track review items
Give teams clearer visibility into pending items, completed steps, and follow-up needs.
Review next steps
Support customer review responsibilities with organized status context and workflow notes.
Why Use Varifox For Background Checks?
Use Varifox to organize package design, candidate steps, credentialing readiness, integration pathways, and review visibility around the roles your organization supports.
Role-based package design
Organize screening options around the responsibilities and context of each role.
Clear candidate workflow
Give candidates a guided path for submitting information and completing required steps.
Better status visibility
See pending, in-progress, and completed workflow stages with less manual follow-up.
Credentialing readiness
Prepare business information, permissible-purpose context, and supporting documentation before applicable access is enabled.
Integration pathways
Plan workflows around supported HRIS, ATS, payroll, directory, messaging, or API environments.
Implementation support
Work with the Varifox team to map packages, processes, and launch requirements around your organization.
A Clearer Path From Setup To Review
Keep the workflow understandable from initial account preparation through candidate invitation, status tracking, and customer review.
- 1
Prepare
Confirm business details, intended use, and applicable credentialing requirements.
- 2
Configure
Map screening packages to the roles and teams they support.
- 3
Invite
Send candidates or participants through the appropriate information and authorization workflow.
- 4
Track
Monitor status, pending actions, and completed screening steps.
- 5
Review
Review available results using your organization’s policies, role requirements, and applicable obligations.
Background Check Questions
What can be included in a background check package?
Packages may include identity-support services, criminal searches, registry or watchlist searches, employment or license verification, motor vehicle reports, drug testing, and other available add-ons. The appropriate package depends on the role, jurisdiction, intended use, and permissible purpose.
Can different roles use different packages?
Yes. Organizations may configure different packages for employees, contractors, volunteers, vendors, drivers, or other role groups based on their responsibilities and applicable requirements.
Does the candidate need to provide authorization?
Employment and other consumer-report workflows may require disclosures, authorization, notices, or other steps under applicable law. Customers remain responsible for their legal obligations and should consult qualified counsel.
How long does a background check take?
Timing varies based on the searches ordered, jurisdiction, source availability, candidate response, verification requirements, and whether manual research is necessary.
Does Varifox make the final hiring decision?
No. Varifox supports screening workflows and related services. The customer is responsible for its criteria, individualized review, decisions, notices, and compliance with applicable law.
Is Varifox providing legal advice?
No. Website content and workflow support are informational and operational, not legal advice.
Credentialing and permissible purpose
Access to screening data may require credentialing, customer eligibility review, permissible purpose, applicant consent, and approved account configuration. Availability may vary by jurisdiction, role, data source, and provider access. Varifox does not provide legal advice.
Related industries
Ready To Map Your Workflow?
Talk with Varifox about package design, credentialing readiness, integration pathways, and status visibility.